Privacy policy
This policy describes how AImpact collects, uses and protects the personal data you share with us. It's written in plain language because we believe privacy isn't a legal checklist — it's a way of acting.
1. Data controller
AImpact is a volunteer collective of technology professionals, without legal personality. We're not a registered company or association. For any question about personal data, you can reach us by email at hello@aimpactnetwork.com.
2. What data we collect
The website itself collects no personal data. We don't use cookies, we don't use analytics, we have no social-media pixels, and there are no native forms on the site.
The personal data we collect comes exclusively from the Google Forms we use to receive applications and expressions of interest. When you fill in one of those forms, you share with us:
- Your name and role
- Your email address
- Information about the organisation you represent (if applicable)
- A description of the problem you'd like to solve
3. What we use it for
We use this data for a single set of purposes:
- To evaluate your application or expression of interest
- To contact you during triage and during the project, if we proceed
- To keep an internal record of the collective's work
We don't use the data for marketing, we don't add you to a newsletter, and we don't train AI models with what you send us.
4. How long we keep it
We keep the data from a declined application for up to 12 months after the final decision, so we can respond to follow-up questions. After that, we delete it.
If we move forward with a project, we keep the data for as long as the project runs and for a reasonable post-delivery follow-up period, defined in the Letter of Commitment.
5. Who we share it with
Your answers are stored in Google Forms / Google Drive, subject to Google's privacy policy. Internal access is restricted to members of the AImpact project evaluation group.
We don't share your data with any other party. We don't sell it, we don't trade it, we don't pass it on.
6. Your rights
Under the GDPR, you have the right to:
- Access the data we hold about you
- Request correction of incorrect data
- Request deletion of your data
- Withdraw your consent at any time
To exercise any of these rights, email us at hello@aimpactnetwork.com. We respond within 30 days.
7. Updates
If this policy changes, we update this page and the date above. We don't send individual notices because we don't keep an email list for that.